Copyright for Staff
Guidelines for creating electronic material
Using e-Reserve will help staff meet many of the electronic use requirements as e-Reserve is the University's central system for copyright material. Please contact Library Reserve for help in putting material on e-Reserve.
Staff reproducing extracts from the works of other authors must be sure that they are properly acknowledged, even if the extracts are insubstantial
• There is no copyright infringement if
- copyright is owned by the University,
- the University has an express licence to copy or communicate the material (as an example the University has several licence agreements with publishers of journals),
- you obtain permission in writing from the relevant copyright owner,
- the copying is covered by one of several exceptions in the Copyright Act that allow limited copying without payment. Examples where these exceptions can be used by staff for student use are:
- copying an insubstantial portion (usually 1 or 2 pages or 1%) of a literary or dramatic work, and
- copying for examinations.
• Other exceptions that may apply, fair dealing for the purposes of criticism or review, and fair dealing for the purpose of research or study. These exceptions allow free copying but are usually not available for material that is being circulated to students. An exception is copying for external students. Click here for more information on fair dealing.
• Staff can make use of the special licence arrangements held by the University which permits print and electronic copying and communication provided all of the following requirements are met:
- the copy or communication is made by the University, and solely for the educational purposes of the University
- each copy and communication must contain a Copyright Warning Notice , which is prominently displayed on each electronic copy, whenever it is made available online or communicated. This can be either before or at the same time that the communication appears on the screen
- access to the material is limited to staff and students of the University. The material must not be available to the general public.
- Material made available online for more than 12 months is deemed to be reproduced and recommunicated at the end of that time, and will attract an additional payment. There must be a procedure for monitoring the period the material remains available online.
- In relation to journal articles, only one article from an issue can be copied, unless the articles relate to the same subject matter.
- In relation to an anthology, the whole or part of a work up to 15 pages can be copied.
In relation to all other copying of literary, dramatic, musical or artistic works a "reasonable portion" of the work can be copied. 10% or ane chapter (whichever is more) is considered 'reasonable'. You may be able to copy more if after reasonable investigation, copies of the work cannot be obtained within a reasonable time at an ordinary commercial price
• N.B. Strict limits apply to communications
- If one part of a work is made available online, no other lecturer can make another part available online until the first part is taken down (this limitation does not apply to articles in periodical publications)
- Limit applies across the University